Exam and government form photo format

Passport Photo With Name and Date — Online Maker for Exam & Job Forms

Many Indian competitive exams, banking recruitment portals, and state PSC application forms ask candidates to upload a passport-size photo with their full name and a date printed below the image. This tool lets you prepare that exact format online — add the text strip, match the form’s file-size limit, and download a ready-to-upload file.

Written & Reviewed by Mukesh Kumar, Content Writer•Last updated: 13 August 2026
Start ToolMain Photo Maker
Name and date text strip
SSC, banking, PSC exam support
Readable white band below photo
Compress to KB target after export

Add name and date

Enter the text your form asks for, then upload the photo to continue editing.

टूल विकल्प

Different exams use different text, size, and file limits. Match the exact notification before final upload.

Typical name-and-date photo specifications by exam type

Exam / Form TypePhoto SizeFile Size LimitText RequiredDate Format
SSC (CGL, CHSL, MTS)35x45mm20KB–50KBCandidate nameDD-MM-YYYY
IBPS / SBI Bank Exams3.5cm × 4.5cm20KB–50KBName + date of photoDD/MM/YYYY
State PSC (UPPSC, MPPSC)As per notification20KB–100KBName + roll number (sometimes)As per notification
Railway (RRB NTPC, Group D)35x45mm20KB–50KBCandidate nameDD-MM-YYYY
UPSC (CSE, CDS, NDA)35x45mm20KB–300KBName + date (if asked)DD/MM/YYYY
UGC NET / CSIR NET3.5cm × 4.5cm10KB–200KBNameDD-MM-YYYY
Passport photo with name and date maker preview

Which exams require a photo with name and date?

Several Indian competitive exams and government recruitment portals require candidates to upload a passport-size photo with their full name and sometimes a date printed in a white text strip below the face. This is different from a standard passport photo, and failing to include the text strip can lead to form rejection.

  • SSC exams (CGL, CHSL, MTS, GD Constable) — candidate name below the photo
  • Banking exams (IBPS PO/Clerk, SBI PO/Clerk) — name and date of photo capture
  • State PSC forms (UPPSC, MPPSC, BPSC, RPSC) — requirements vary by state notification
  • Railway recruitment (RRB NTPC, Group D, ALP) — name below the photo
  • UPSC exams — usually plain photo, but some forms ask for a date strip
  • University admissions and scholarship forms — occasionally require name below photo

How to create the name and date photo

The process is straightforward: prepare a standard passport-size photo first, then add the text strip. Never add text over the face or shoulders — it goes in a separate white band below the photo.

  • Upload a clear front-facing photo with plain white background
  • Enter your full name exactly as it appears on the application form
  • Enter the date in the format the notification specifies (DD-MM-YYYY or DD/MM/YYYY)
  • The tool adds a white text band below the photo without altering the face crop
  • Export and compress the final file to the required KB limit
  • Preview before uploading — verify text is readable at the final resolution
Exam form photo with candidate name and date format example

Exam photo format example

Use a readable text strip and keep the face crop clear.

Text placement, font, and readability rules

The text strip should be clearly readable at the photo’s final resolution. Most exam portals check for readability during verification, and a blurry or illegible name strip can trigger a rejection even if the photo itself is fine.

  • Use a clean sans-serif font — avoid decorative or cursive fonts
  • Text should be dark (black or very dark gray) on a white background
  • Text height should be proportional — typically 10–15% of total image height
  • Use ALL CAPS for the name to match most exam conventions
  • Do not handwrite the name — typed text is almost always required for digital uploads
  • Keep consistent letter spacing — avoid stretched or compressed text

Common rejection reasons and how to avoid them

Exam portals use automated and manual verification. These are the most common reasons a name-and-date photo gets rejected during form processing.

  • Name spelling does not match the application form entry
  • Date format is incorrect (e.g., MM-DD-YYYY instead of DD-MM-YYYY)
  • Text strip covers part of the face, chin, or shoulders
  • Text is too small to read at the upload resolution
  • File size exceeds the portal’s maximum KB limit
  • Background behind the face is not plain white or light colored
  • Photo is older than 3–6 months (some exams specify recency)

Related tools and guides

Compress Photo to Exam KB LimitsPassport Size Photo MakerGovernment Photo RequirementsPassport Photo Requirements GuideIndia Passport Photo Size GuideSignature Resizer for Forms

Passport Photo With Name and Date — Online Maker for Exam & Job Forms FAQ

How do I add name and date to a passport photo online?

Upload a clear passport-size photo, enter your full name and the date in the fields provided, and the tool adds a white text strip below the photo. Export and compress to the required file size.

Which date format should I use — DD-MM-YYYY or DD/MM/YYYY?

Use the exact date format specified in your exam notification. If no format is specified, DD-MM-YYYY is the most common convention for Indian government forms.

Should I compress the photo after adding the name and date?

Yes. Always add the text strip first, then compress the final image. Compressing before adding text can cause the text to become blurry.

What is the difference between this and a regular passport photo?

A regular passport photo has no text overlay. A photo with name and date adds a white text band below the face, typically used for exam and recruitment form uploads.

Do SSC exams require a photo with name?

Most SSC exams (CGL, CHSL, MTS, GD Constable) ask candidates to upload a photo with their name printed below the image. Check the specific notification for exact requirements.

Can I handwrite the name on the photo?

No. Almost all digital upload portals require typed text. Handwritten text is typically not accepted and may be rejected during verification.

Is the name printed on the photo file itself?

Yes. The name is printed directly on the photo file as a text strip below the face area. The exam portal receives a single image file containing both the photo and the text.

What KB size should the final photo be?

This depends on the specific exam portal. Common limits are 20KB–50KB for SSC and banking exams, and up to 200KB–300KB for UPSC. Always check the notification.

Can I use this for banking exam photo uploads?

Yes. IBPS and SBI recruitment forms commonly ask for a photo with candidate name and date. Enter the details as specified in the notification.

What happens if my name on the photo does not match the application?

Your form may be rejected during document verification. Always use the exact same spelling and format for your name on both the photo and the application form.

Should the date be the photo date or the exam date?

Unless the notification says otherwise, the date is usually the date the photo was taken, not the exam date. Check your specific notification for clarity.

Can I add a roll number instead of a date?

Some state PSC forms ask for a roll number instead of or in addition to a date. Use whatever the notification specifies in the text strip fields.

PassportSizePhoto.in is an independent private utility. It is not affiliated with Passport Seva, MEA, UIDAI, NSDL, any exam authority, or any government body. Always verify the latest official document instructions before submitting your final photo.